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CBRE Financial Operations Manager in Seattle, Washington

JOB SUMMARY

Oversees all operational functions related to financial operations team including vendor invoice processing, lease administration and cash receipt applications and collections. Assists with troubleshooting and implementing best practices and management of the team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages and leads the functional area processes by establishing project plans, timelines and communications to ensure timely and accurate completion. Ensures compliance with applicable state and federal regulations.Establishes internal work controls to monitor and review staff work product for accuracy and timely processing to safeguard the assets of our clients and uphold the organization's fiduciary responsibility.Troubleshoots and resolves escalated issues including data entry and/or processing errors, issues not resolved from lower level staff, issues not addressed in a timely manner, and inquiries and requests from internal and external clients. Proactively researches and identifies solutions to prevent future issues.Implements process improvement initiatives based upon department goals and objectives.Identifies training needs for staff. Develops training materials and partners with training team to schedule the appropriate classes. Conducts training sessions both locally and nationally.Conducts quarterly reviews of department policies and procedures. Formally documents new policies or makes updates to existing department polices. Continuously evaluates for compliance with acceptable accounting practices and regulations and ensures adequate internal controls are in place. Working under moderate supervision, conducts and documents moderate to complex financial analysis, financial reporting and ad hoc finance projects. Aids organization with financial functions, such as assessing, auditing, planning, budgeting, taxes, consolidation, cost control, and project control. Leads special projects and other assigned initiatives.

Responsible for more complex accounting activities associated with maintaining the general ledger and for the production of various resultant financial statements. Administers approved accounting policies & practices to ensure that financial & operating reports accurately reflect the condition of the business & provide reliable information necessary to control the operations.

Manages the preparation of annual budgets, forecasts, management plans, monthly performance reports, and variance reports. Ensures the delivery of accuracy, timely, and complete reports.

Supports the processing of vendor invoices, billing(s), accounts receivables, contract administration and revenue forecasting. Approves expense reports and invoices by comparing and verifying against budgets. Assists with the preparation of business justification for non-budgeted expenses.

Knowledge of Financial software systems (e.g. P2P, Kardin, MRI, I-Track).

Coordinates and supervises the process and completion of common area maintenance (CAM) reconciliations.

May be required to read and interpret contracts, legal documents, and other agreements. Ability to record complex business transactions in the general ledger.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or General education degree (GED) required. Associate degree with concentration in Business or Finance preferred. Minimum of five years’ experience in administrative or financial operations support; or equivalent combination of education and relevant experience.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to comprehend, analyze, and interpret the most complex business documents. Ability to respond effectively to the most sensitive issues. Ability to write reports, manuals, speeches and articles using distinctive style. Ability to make effective and persuasive presentations on complex topics to employees, clients, top management and/or public groups. Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action.

FINANCIAL KNOWLEDGE

Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures. Conducts financial/business analysis including the preparation of reports.

REASONING ABILITY

Ability to solve advanced problems and deal with a variety of options in complex situations. Requires advanced level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix-based multi-industry sales environment. Draws upon the analysis of others and makes recommendations that have a direct impact on the company.

OTHER SKILLS and ABILITIES

Advanced knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Must work well under pressure with proactive approach to routine and non-routine occurrences. Advanced organizational skills and attention to detail. Ability to work in multiple accounting software applications.

SCOPE OF RESPONSIBILITY

Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve general results. Responsible for setting department deadlines. Errors in judgment may cause long-term impact to co-workers, supervisor, department and/or line of business.

Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans

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