Aetna Executive Assistant in Shanghai, China

Req ID: 54597BR

Fundamental Components & Physical Requirements:

Ensure the smooth running of office daily administration, and the maintenance of office assets and supplies Develop and implement the security and admin policies and plans for the company Track admin expense with analysis to come up with cost saving initiatives Select and manage 3 rd party suppliers of office administration Ensure the safe-keeping/security of company assets as well as protection of employees in the company Manage and implement the office layout and seat plan Manage and maintain the office admin storage, employee contact list, stationery, employee s badges, building badges, receptionist/cleansers, name cards, etc. Work closely with different managers/directors and office building property for the office renting and admin service/policy communication Handle the admin related complaints properly from employees and provide professional admin service to employees. Oversea the office cleanser. Perform as the admin contact window of China office site, and ensure the smooth communication between other Aetna office sites. Schedule appointments for Country Manager and ensure they are properly coordinated Arrange flights, hotel bookings for the Country Manager and guests Coordinate meeting facilities to ensure all logistics are arranged, prepare minutes of meeting and follow up on all outstanding actionable items R esponsible for the submissions of expenses for Country Manager Support Country Manager in the preparation for internal activities, public events, speaking engagements, etc. Coordinate Country Manager s house renting, Visa/work permit, business associations, and other tasks assigned by Country Manager. Act as the “Gate Keeper of company chop, ensure the compliance requirements on company chop can be conducted strictly

Background/Experience Desired:

§ Proven personal assistant and administrative experience

§ Fluent in English and Mandarin

§ Previous experience of office management

§ Proven track record in effective communication

§ Proven track record in organizing and maintaining accurate office record

§ Detail oriented, responsible and earnest

Educational Requirements:

§ Bachelor degree or above

Job Function: Office Support

Aetna is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veterans status.