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Rite of Passage REGISTRAR in South Bend, Indiana

Description

POSITION SUMMARY:

The School Registrar works as a staff member of the Education Department team. Primarily responsible for supporting the school office by managing school information and student records. The School Registrar reports to the Principal. Depending on location, this position may directly supervise the Assistant Registrar.

ESSENTIAL FUNCTIONS:

  • Establishes the school office as a responsive and effective administrative unit to the site, external agencies and parents/guardians and establishes and maintains office and organizational procedures for the school office to ensure effective school operations and administrative support.

  • Meets and/or exceeds timelines to ensure the school office operates in a proactive manner for compiling and reporting school information.

  • Ensures appropriate student scheduling based on a master schedule, teacher course assignments and career path placement.

  • Demonstrates knowledge and understanding of student enrollment and scheduling using SASI; ensures every student is scheduled in accordance with their educational case plan.

  • Tracks and monitors student progress toward diploma and ensures students are in appropriate classes.

  • Facilitates the timely response from education staff for collecting and reporting student information, including but not limited to, report cards, transcripts and assessment information.

  • Creates and maintains student files for tracking and compiling student information.

  • Ensures staff/substitute time sheets are correct and tracks time off on quarterly calendars.

  • Disseminates weekly teacher meeting agendas, records teacher meeting minutes and facilitates the timely sharing of information.

  • Tracks and monitors the purchase of school supplies and inputs information necessary to monitor expenditures against allocated budget; tracks requisitions, purchase orders, shipments, invoices and vendor accounts.

  • Creates and develops Individual Learning Plans for every student based on school records and modifies as necessary as information is collected.

  • Shares information with Case Management and external agencies in a timely manner.

  • Demonstrates knowledge and understanding of program procedures and effectively collaborates with other departments.

  • Maintains the confidentiality of students’ personal and other sensitive issues.

  • Conducts hiring, evaluations, commendations, reprimands and dismissals regarding supervised staff, if applicable.

  • Reviews, revises and approves time and attendance in the Stromberg system for supervised staff, if applicable.

  • Assists with developing supervised staff by conducting training sessions and action plans, if applicable.

  • Completes required reports and documentation in a timely manner, provides management with required reports and advises of any problematic situations. Ensures the timely and accurate synthesis of school reports.

  • Complies with and implements the Rite of Passage Policies and Procedures as detailed in the appropriate manuals/handbooks.

  • Ensures the highest standards are maintained to prevent illegal, unethical, or improper conduct and to ensure the program remains in compliance with agency licensing and Rite of Passage policies and procedures.

  • Assists with the correction of deficiencies and quality improvement efforts.

  • Attends and participates in all required meetings.

  • Commits to attending all staff development classes in order to ensure sufficient hours of training for this position and those supervised on an annual basis. Notifies supervisor if annual training hours are deficient.

  • Provides additional services to meet the needs of the program.

  • Ensures the safety, health and welfare of staff and students at all times.

  • Provides encouragement, guidance and resources to staff and students when needed.

  • Models and ensures all program norms are upheld without compromise.

  • Acts as a positive role model and mentor for both staff and students.

  • Treats others with respect, confronts negative behavior and supports confrontations.

  • Other duties as assigned, verbally or in written form to meet the needs of the program.

MINIMUM QUALIFICATIONS:

  • Minimum of two years of college education.

  • At least three years of experience working in an office environment.

  • Experience and success in office management.

  • Good interpersonal skills including the ability to interview potential employees if required.

  • If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible ROP driver. Must possess a current State Driver’s License and have an acceptable driving record for the past three (3) years.

  • Ability to pass a criminal background clearance check, drug screen, physical and TB test.

  • Ability to utilize resources available to complete assigned projects.

  • Ability to prepare written reports and correspondence.

  • Ability to understand and follow verbal and written instructions.

  • Ability to effectively communicate, verbally and in writing.

  • Exempt: Able to work in excess of 40 hours per week. Non-exempt: Able to work at least 40 hours per week. Both schedules may have the possibility of a varied schedule.

  • Must be able to maintain a high level of confidentiality.

  • Must have excellent organization and time management skills.

  • Ability to build and maintain positive internal and external relationships.

  • Ability to provide exemplary customer service to all employees and outside constituents.

  • Ability to function independently and as a member of a team in a multi-task environment.

  • Must be flexible and able to handle multiple priorities, with the ability to adjust to high pressure and rapidly changing business conditions.

  • Proficient in the use of computers and associated software. IC (Infinite Campus), SASI, word processing, databases, spreadsheets, etc.

Rite of Passage is a leading national provider of programs and opportunities for troubled and at-risk youth from social services, welfare agencies and juvenile courts. For 35 years, we have developed and operated a continuum of programs based on the needs of youth and our placing agencies. With an emphasis on evidence-based practices and positive skill development, combined with our supportive and therapeutic approach, our organization is respected by industry experts as a highly effective solution for our youth. Since 1984, over 25,000 youths have entered and completed our programs. Rite of Passage has built its reputation on running life-changing educational treatment programs that positively contribute to the community.

Our employees are dedicated, passionate individuals that are committed to inspiring positive change in the lives of youth. Becoming a member of the Rite of Passage team is more than just a job, it’s an opportunity to create a meaningful career with a company driven by its powerful mission to make a difference.

Qualifications

Education

Required

  • Associates or better

Experience

Required

  • 1 year: Office environment

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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