CBRE Business Services Administrator in Sunnyvale, California

JOB SUMMARY

The purpose of this position is to administer and coordinate office operational processes and programs to support a defined business unit. Under the direction of a business unit leader, provides support related to budgeting and expense control, HR administration, office facilities and day-to-day operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Monitors department operations and procedures related to budget, financials, office expenses, personnel, information management, filing systems, requisition of supplies, and other administrative services.

Monitors business unit expenses and budget. Researches and resolves expense concerns to ensure accurate reporting and payment. May assist in developing operating budget by preparing historical summaries or researching costs.

Reviews work processes to ensure compliance with business standards and to identify work improvements. Works with others to develop improvements to create timely and efficient workflow for the department.

Maintains appropriate records to support the business unit. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of departmental records.

Maintains office equipment and supplies for the business unit. Researches, recommends and arranges installation of equipment replacements or upgrades. May train departmental employees on use of software applications and pertaining technology.

Coordinates meetings and events for the unit. May arrange for meeting services such as site selection, catering, etc. Prepares and ensures availability of materials to support the event or meeting objectives.

Reviews and maintains contract file appropriate for the business. May negotiate contracts and terms with customers and outside vendors.

Interprets policy and procedures for the assigned department.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

May provide informal assistance such as technical guidance and/or training to coworkers.

May coordinate work and assign tasks.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) required. Minimum 5 years of related experience. Bachelor's degree preferred.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES

Intermediate skills with Microsoft Office Suite.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans