Shell Document Controller in Norway


Job Title:

Document Controller

No. of Positions:


Job Description:

This is a great opportunity for someone with a strategic mindset, curiosity for the Brownfield environment and great stakeholder management skills to further transition the Ormen Lange Field Digital vision into successful Information Management results, today and tomorrow. You’ll relish working for a business that’s fueled by a wide-reaching investment in technology, while at the same time making sure we get the basics right.

What’s the role?

The Shell Information Management Competence Centre (IMCC) works as part of an integral team responsible for providing IM services to the Norske Shell business community. The Document Control Lead will be responsible for driving document control best practices and DRM activities across several Capital Projects which may be at various delivery stages in addition to Asset managed changes. A key focus area is to ensure consistency in ways of working regardless of the performing function.

As the Document Control Lead you will be engaging with a wide variety of stakeholders and managing a team of document control resources in the Shell offshore hub (India).

You are a strategic thinker who can easily manage senior stakeholders within the business. You also got the knowledge and the confidence to manage expectations and find the right balance between efficient ways of working and quality in delivery. You are an excellent communicator and have effective influencing, challenger and consultation skills. As part of the IM team, you will help frame opportunities across various Project portfolios, leveraging internal and external best practices from a process, data and systems perspectives.

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Company Description:

Norske Shell

Shell entered Norway in 1912 as a supplier of fuel to the fishing fleet in the northern part of the country. Since then we have been a part of everyday life of many Norwegians.

In Norway, Shell have made the impossible possible. We discovered the giant Troll field in 1979. To access these enormous resources of gas and oil, we built the largest structure ever moved by man – the Troll A platform. It still has decades left to produce natural gas for Europe, creating a huge value for Norway.

In 1993, Shell was first to produce oil north of the 62. latitude when Draugen commenced operations, opening a new petroleum province in Mid-Norway.

The Ormen Lange field again defined new standards for what is possible. We remotely operate wells 1,000 meters below the sea surface and export the gas via the Nyhamna processing plant to customers in the UK – who rely on us for more than 20% of their gas consumption.

Knarr was added to our operated portfolio when Shell combined with BG in 2016 and has exceeded expectations for production volumes and uptime.

Shell seeks to further develop our activity in Norway. We explore to find more energy on the Norwegian Continental Shelf. We share Norway’s commitment to address climate change.

A/S Norske Shell is a partner in Norway’s’ full scale carbon capture and storage (CCS) project as well as the world’s largest CCS test facility at Mongstad. We also actively chase opportunities in new energies.


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Shell is an Equal Opportunity Employer.


Skills & Requirements:


  • At least 5-7 years’ experience in in Information Management with respect to Document Control in a brownfield environment.

  • Document control processes and systems on Major Capital Projects, and of the interface management in the major execution contracts (e.g. FEED, EPC, EPCM).

  • Able to coordinate and manage delivery of documents from contractors and suppliers via the project team through to the maintenance systems build teams, construction system builds teams and others as appropriate.

  • Champions data centric ways of working for engineering, project controls, construction and operations.

  • Effectively develops and uses data reports to playback project performance to stakeholders together with the LCI coordinator and IM Lead.

Knowledge of:

  • Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams.

  • Records Management principles and implementation methods.

  • Document control and document management systems (Assai & SPF) as well as in using (at least some of) project reporting software

  • Management of Change processes relevant to complex oil and gas processing facilities. Special attention to managing information & data scope in a brownfield environment (concurrent engineering).

Leadership and Interpersonal Skills

  • Experience coordinating team across several geographical locations and timezones.

  • A high degree of skill in written and oral communications

  • Collaborative and continuous Improvement mindset.

Work Location(s):



  • Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.

  • Maintain a set of key procedures and specifications governing the document control process, including document control procedure, correspondence procedure, achiving specification and other documentation together defning the Document Control Framework across Norske Shell.

  • Comply with the Company Records Management for Controlled and non-Controlled documents.

  • Manage document flow within project, and from / to contractors or vendors. Create and maintain document distribution matrix with the Project Manager/Responsible Engineer.

  • Implement solutions that educate and encourage internal and external stakeholders to become more collaborative in their ways of working.

  • Be the Norske subject matter expert of the Doc Control System (Assai).

  • Drive improvements within the Document Control scope through leadership, standards, and behaviors.

  • Prepare and issue document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics).

  • Supervise a team of project document controllers and / or manage document control services rendered by third party provider, as well as the Shell offshore hub.

  • Accountable for service delivery of DRM operational contracts staff & budgets including Content Services. Content Services Responsible for delivery of physical record management services, publishing, archiving, scanning, document storage and library services.