Combined Insurance Administrative Assistant in United States
Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
/ Administrative Assistant – Office of General Counsel (OGC) /
Must possess the desire to thrive in a fast-paced environment and think independently. This position provides administrative support to the Deputy General Counsel of the Global Transactions and Operations team of 20 professionals.
Duties and Responsibilities: Under minimal supervision, performs the following administrative duties with an eye on confidentiality and at times a considerable degree of independent decision making.
Support to the Deputy General Counsel and Operations/Transactions Team of professionals:
Schedule meetings and arrange for conference rooms, including any equipment needed and food services
Coordinate travel reservations and related arrangements effectively
Prepare and track electronic expense reports for manager and team and assist with any follow-up activities needed
Maintain extensive calendars (via Outlook) for assigned professionals
Responsible for generating and maintaining senior level correspondence that includes proofing and finalizing
Assist with CLE meeting processes
Pay monthly invoices as assigned
Create producer licensing and customer services agreements/amendments and publish using SharePoint
Support to the Records Manager and Producer Licensing Team:
Assist when needed with the ACE Records Mailbox- Monitor transactional activities and complete all necessary tasks.
Assist with the Resolve Exceptions reports with IM inventory that includes compiling/configuring comprehensive Excel spreadsheets
Provide support as needed to the Producer Licensing team and assist with the distribution and maintenance of Producer Contracts.
3 - 5 years of demonstrated competence in administrative assistant functions or related experience
High degree of professionalism and a demonstrated ability to handle highly confidential information
Able to work in a fast paced environment with accuracy
Excellent working knowledge of PC
Proficient with various Microsoft software programs including Outlook, SharePoint, Word, Excel, and PowerPoint; ability to create PowerPoint presentations with minimal direction
Must be able to multi-task, be flexible in meeting changing work demands/priorities
Experience with electronic and paper records management practices
Thorough knowledge of the organization, personnel and policies
Thorough understanding of the role and objectives of the department
Excellent customer service skills
Strong verbal and written communication skills
Self-starter with willingness to take initiative
Demonstrated ability to think and work independently with limited supervision
Proven ability in planning, prioritizing, and organizing diverse workload
Effective interpersonal skills to be capable of working with all levels of office personnel
/Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law./
/ Chubb strives to offer a diverse and inclusive and rewarding work environment. Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills. We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success. /
Title: Administrative Assistant
Requisition ID: 323183