Combined Insurance Administrative Assistant in United States

Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

/ Administrative Assistant – Office of General Counsel (OGC) /

Key Objective:

Must possess the desire to thrive in a fast-paced environment and think independently. This position provides administrative support to the Deputy General Counsel of the Global Transactions and Operations team of 20 professionals.

Duties and Responsibilities: Under minimal supervision, performs the following administrative duties with an eye on confidentiality and at times a considerable degree of independent decision making.

Support to the Deputy General Counsel and Operations/Transactions Team of professionals:

  • Schedule meetings and arrange for conference rooms, including any equipment needed and food services

  • Coordinate travel reservations and related arrangements effectively

  • Prepare and track electronic expense reports for manager and team and assist with any follow-up activities needed

  • Maintain extensive calendars (via Outlook) for assigned professionals

  • Responsible for generating and maintaining senior level correspondence that includes proofing and finalizing

  • Assist with CLE meeting processes

  • Pay monthly invoices as assigned

  • Create producer licensing and customer services agreements/amendments and publish using SharePoint

    Support to the Records Manager and Producer Licensing Team:

  • Assist when needed with the ACE Records Mailbox- Monitor transactional activities and complete all necessary tasks.

  • Assist with the Resolve Exceptions reports with IM inventory that includes compiling/configuring comprehensive Excel spreadsheets

  • Provide support as needed to the Producer Licensing team and assist with the distribution and maintenance of Producer Contracts.

    Minimum Requirements:

    3 - 5 years of demonstrated competence in administrative assistant functions or related experience

    Desired Qualifications/Skills

  • High degree of professionalism and a demonstrated ability to handle highly confidential information

  • Able to work in a fast paced environment with accuracy

  • Excellent working knowledge of PC

  • Proficient with various Microsoft software programs including Outlook, SharePoint, Word, Excel, and PowerPoint; ability to create PowerPoint presentations with minimal direction

  • Must be able to multi-task, be flexible in meeting changing work demands/priorities

  • Experience with electronic and paper records management practices

  • Thorough knowledge of the organization, personnel and policies

  • Thorough understanding of the role and objectives of the department

  • Excellent customer service skills

  • Strong verbal and written communication skills

  • Self-starter with willingness to take initiative

  • Demonstrated ability to think and work independently with limited supervision

  • Proven ability in planning, prioritizing, and organizing diverse workload

  • Effective interpersonal skills to be capable of working with all levels of office personnel

    /Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law./

/ Chubb strives to offer a diverse and inclusive and rewarding work environment. Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills. We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success. /

Job: *Administrative

Title: Administrative Assistant

Location: null

Requisition ID: 323183