Shell Lube Analyst Service Administrator in United States


Job Title:

Lube Analyst Service Administrator

No. of Positions:


Job Description:


Responsible for the End to End administration of the provision of LubeAnalyst, including GSAP related activities, liaising with Account Managers, Technical Support Groups and 3rd Party Vendors. 'Support the Shell LubeAnalyst (oil analysis) program in customer-facing (phone/email) role.


  1. Register customer equipment in LubeAnalyst system, place orders when needed, troubleshoot issues with sample results, register samples and other duties related to administration of the program (not including billing or customer master entry).

  2. Interface with LubeAnalyst SAP specialists to set up new customers .

  3. Learn about various tests and analysis offered and be familiar with various tests performed on lubricants.

  4. Provide LubeAnalyst program brochures to customers and answer the LubeAnalyst toll-free phone line as well as email questions and issues.

  5. Collaborate with 2nd level LubeAnalyst support in US as needed.

  6. Coordinating the delivery of the Services (LubeAnalyst, etc.)

  7. Processing own use orders and raising Services sales orders

  8. Setting and releasing billing blocks

  9. Administration of day- to-day service offering e.g. Onboarding new customers, chasing queries & samples

  10. PGS activities including raising purchase requisitions & goods receipting

  11. Resolution of quantity invoice queries, including making necessary adjustments

  12. Focal point for external service providers

  13. Providing LubeAnalyst website training package to customers

  14. Manage Lube Analyst IT interface error reconciliation with GSAP

  15. Managing the system access, data and any training for system-based services provided by the Class of Business

  16. Receiving, investigating and resolving customer complaints

  17. Performing local PLM activities required to enable an OU to have access to specific GSAP material codes for Services

  18. Acting and behaving according to Shell Global Business Principles, Code of Conduct, HSSE standards and rules.

Dimensions :

Number of LubeAnalyst customers, # customers

Typical monthly order volumes, # monthly volume

'Enthusiastically promote the LubeAnalyst programs with internal and external customers.

Identify new ways to support customer needs and identify problem areas.

Have complete dedication to safety of self and others and the environment.

Coordinate all parties to quickly resolve customer issues.

Gain awareness of the products and applications of complete Shell lubricant offering - Industry, Consumer, Transportation.

Pay attention to detail and be resourceful in gathering information.

Be adaptable to various computer resources and programs.

Collaborate with others to build the best customer solutions.

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Country of Work Location:


Company Description:

Shell has been present in the Philippines since 1914 and today employs more than 3,000 people. Shell’s diversity of operations in the Philippines attracts world-class graduates and experienced professionals alike. Our commitment to your career and learning is evidenced by our industry-leading career development programme and unrivalled access to a local and global pool of experts. Innovation is imbedded in our working culture, and you will benefit from our drive to help you succeed and unlock your potential. The Shell companies in the Philippines (SciP) include various companies operating in oil and gas exploration, production, oil refining, distribution and sales to consumers. Pilipinas Shell Petroleum Corporation (PSPC) refines, blends, transports and sells a wide range of high quality fuels, lubricants, liquefied petroleum gas, bitumen and other specialty oil-based products. It operates a 93-thousand barrels per day refinery, 22 oil depots across the country and over 970 retail stations nationwide.


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The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand.

Shell is an Equal Opportunity Employer.

Work Location:



Key Challenges:

  1. Requires knowledge & competency across GSAP, Order to Cash, and Requisition to Pay

  2. Develop awareness & maintaining awareness of LubeAnalyst Service Offering

  3. Coordinating both Shell staff and Third Party Contractors

  4. Work with multiple teams within Lubricants to gather information needed.

Skills and Qualifications:

  1. Must have good understanding of appropriate Streamline and GSAP processes

  2. Good organisational and communication skills

  3. Ability to work under own initiative, manage & prioritise tasks. Positive customer focus attitude and passion for the customer

  4. Clear results orientation and capacity to manage self-performance.Competence in problem solving and good decision-making skills

  5. Good command of the language that is required for that operation: this is the customer language in that geographic location.

  6. Excellent listening skills

  7. Degree (e.g. BSc, BEng) - engineering or chemistry or applicable technical background skills.

  8. Experience in a technical (lubricants & applications) environment desirable.

  9. Fluency in English, MSOffice user skills.

  10. Demonstrates excellent interpersonal and communication (written and verbal) skills in English.


Problem solving & decision making Skill

Business Awareness Skill

Customer Focus Skill

Planning & Organising Skill

System Awareness Skill

Working In & Building Teams Skill