Chenega Corporation Executive Assistant in Washington DC, District Of Columbia

CHENEGA WORLDWIDE SUPPORT

Company Job Title:

Executive Assistant

Clearance:

Secret

Location:

Washington, DC

Reports To:

Program Manager

FLSA Status:

Non - Exempt, Full Time, Regular

Summary:The Executive Assistantwill support the Assistant Administrator for the Bureau for Management (AA/M). The Executive Assistant is primarily responsible for supporting the AA/M and Deputy Assistant Administrators (DAA/M), as well as servingas a full member of the AA/M’s support team.The Executive Assistant will provide administrative support services to M/AA reporting to the Assistant Administrator for M Bureau and taking day to-day technical direction from the Deputy Assistant Administrators for M/AA.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Correspondence review and control. Reviews correspondence and documents prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness and formats.

  • Prepares paperwork for review and appropriate clearance or signature by the AA/M or DAA.

  • Provides assistance to staff to assure that the tailored responses to inquiries from agency clients or interest groups on special matters are appropriate and in compliance with executive preferences and policies.

  • Assures that background and supporting information is provided in correspondence package.

  • Manages a wide variety of correspondence from within and outside the agency and decides how to handle. Reviews and either responds to the correspondence, routes it to the proper staff member, or consults with others prior to responding. May draft initial or final correspondence.

  • Along with other M/AA staff, maintains and updates a correspondence tracking system to ensure that deadlines are met, and assignments are completed.

  • Exercises control over the supervisor's calendar. Schedules and prioritizes appointments and meetings for the supervisor, accepting or declining invitations in accordance with protocol requirements and executive preferences.

  • Coordinates meeting locations, dates, participants, and agendas. Working with Executive Secretariat (ES) staff and other M Bureau staff, ensures that briefing materials for Principals are tasked and received prior to scheduled meetings/events.

  • Answers calls to the primary M/AA phone number and routes calls accordingly.

  • Screens all telephone calls and personal visitors.

  • Personally handles routine inquiries and those requiring knowledge of its internal administrative procedures. Refers inquiries requiring technical program knowledge to an appropriate staff member for follow-up.

  • Collaborates and coordinates with other M/AA staff to track and follow-up on tasks assigned to the M Bureau from ES and other offices.

  • Provides back-up support in the absence of other staff.

  • Establishes and maintains effective working relationships with agency staff, headquarters staff, state and local officials, and/or private industry individuals.

  • Performs other administrative tasks as assigned.

Non-Essential Duties:

  • Other duties as assigned

Supervisory Responsibilities:

  • NONE

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • High School Diploma or GED required.

  • At least one year of professional experience as AdministrativeAssistant

  • Secret Clearance required.

Knowledge, Skills and Abilities:

  • Excellent organizational and inter-personal communication skills

  • Expert at multi-tasking

  • 98% accuracy:

  • Works assignment/tasks are completed on time.

  • Work products are completed and accurate.

  • Works and interacts professionally and effectively with all levels of management and staff in completing assignments, both verbally and in writing.

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Organization: Chenega Worldwide Support

Title: Executive Assistant

Location: District of Columbia-Washington DC

Requisition ID: 1800003931