Administrative Specialist

Overview

Work Where it Matters

Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.

As a Tuvli employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Job Summary:

Tuvli, an Akima company, is hiring for an Administrative Specialist to support our DoS client located in Washington, DC.

Responsibilities

Job Responsibilities:

• Represent the DRL/FO by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.
• Forward assignments to appropriate staff members.
• Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
• Applies overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.
• Maintain DRL/FO calendars and schedule meetings, both internally and externally, and speaking engagements.
• Ensure time and attendance on TATEL is accurate for direct reports and other FO staff as needed.
• Serve as the Travel Arranger for the DRL/FO individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts.
• Assist in data entry for annual performance evaluations of staff via ePerformance software system.
• Guiding procurement of office supplies.
• Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
• Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the DRL/FO and others as appropriate within the building.
• Run errands related to State Department business as necessary. Photocopy and fax documents.
• Track travel and office expenses as needed.
• Make repair, cleaning, and physical maintenance requests as necessary.
• Provide escort to char force as appropriate.
• Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the DRL/FO.
• Assist in developing and maintaining the Bureau Sharepoint website.
• Proofread and properly format papers submitted for FO review.

Qualifications

Minimum Qualifications

• College education is preferred but not required.
• Experience teaching, coaching, and mentoring professionals on fragile states and transition topics.
• Ability to solve problems and encourage consistent, solid performance.
• Proficiency in qualitative and quantitative research methods.
• English language (written and spoken) communications skills.
• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.
• Strong organizational, communication, interpersonal, and computer skills.
• Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision
• Exercising independent judgment in performing and executing duties.
• Scheduling meetings and ensuring appropriate calendar accuracy. General word-processing and other office support functions.
• Active secret clearance.

Posted Salary Range

Benefits Information

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or [Register to View] (information about job applications status is not available at this contact information).

Job: Office & Administrative Support

Travel: Yes, 25% of the time

Organization: Tuvli

Clearance: SECRET

Work Type: On-Site

Remote: No

ReqID: 2024-8884