Lab Administrative Services Specialist

Primary Role

The Lab Administrative Services Specialist will join the team in performing all functions within the department; coordinating the sampling workflow, generating and processing lab analysis reports and electronic deliverables (EDD), serving as project management and point of contact for internal and external commercial customers, managing utility compliance sample schedule database and more.

Key Accountabilities

• Coordinate receiving process for compliance samples to include verification of sample integrity of analysis.
• Identify issues requiring client notification.
• Manage sample log in process using Laboratory Information Management
• System (LIMS). Coordinate sample kit shipping process.
• Manage sample kit inventory, bottles and supplies.
• Oversee sample preservation for analysis within method required holding times.
• Generate and process lab analysis reports.
• Generate analytical reports and electronic data upload to Federal and/or Sate regulatory agencies.
• Identify issues requiring client notifications to include follow up.
• Manage state/federal compliance sample schedule database.
• Provide customer service to internal and external clients.
• Track sample status, create invoices, and manage aging receivables.
• Manage other related department or facility functions as needed.
• Coordinate special kit requests and other specific process/procedures defined for clients.
• Perform additional tasks to ensure lab functionality as required.

Knowledge/Skills

• Advanced working knowledge of Microsoft Excel and Word required.
• Knowledge of chemistry (chemical names) and testing methods.
• Working knowledge of LIM system required.
• Preferred previous experience in environmental quality standards, procedures and chemical names.

Experience/Education

• Two (2) years in a laboratory or industrial environment.
• High School diploma or equivalent required.
• Some college courses in chemistry or science related preferred.

Competencies