Operations/HR Administrative Assistant

Job Summary

Amentum is seeking an Operations/HR Administrative Assistant to support our Operations & Maintenance Team in the Oregon and/or Phoenix, AZ area !

The Operations/HR Administrative Assistant will report to the Director of Operations and will support multiple locations, managers and employees.

Essential Responsibilities:

• Manage the administrative function for specified manager(s)/director(s).
• Prepare reports including the gathering of information and data, analyzing, organizing, and presentation in a logical, persuasive manner the conclusions of the information.
• Read, understand and bring to management attention items requiring attention from the variety of data and reports sent to the office for action.
• Gather data from various sources and synthesize the options for action from that data, for the decision-making process.
• Represent the point of view of the Director(s) or Manager(s), when assigned to substitute for him/her in meetings or public events.
• In concert with the Director(s) or Manager(s), design and implement the necessary business processes to cause the effective functioning of the office/work.
• Prepares, proofreads and distributes correspondence. Composes own correspondence as well as correspondence for signature including the execution and distribution of reports. Also, prepares special or one-time reports, summaries, or replies to inquiries under general direction.
• Screens, directs, and handles incoming telephone calls and requests. Responds to inquiries exercising significant initiative and judgement based on knowledge of policies and procedures including answering customer inquiries, acting as a liaison.
• Opens, reviews and processes correspondence and other incoming information.
• Organizes and maintains departmental files in accordance with applicable procedures.
• Conducts data entry input and generates reports as required. Also, creates and maintains spreadsheets and other data bases as required.
• Schedules appointments, arranges meetings, and prepares required materials.
• May attend meetings and records and report on proceedings.
• Conduct new hire orientation
• Assist employees with questions regarding HR, Timekeeping, Benefits, etc.
• Assist HR Manager with employee onboarding process
• Order equipment such as phones, computers, etc.; work closely with IT department and other functional departments in setting up usernames, passwords, etc.
• Train employees on completing expense reports; assist managers with creating and submitting expenses
• Send out communications to employee population regarding company information
• Complete new hire documentation, including I-9 verifications
• Schedule meetings through programs such as Teams, Zoom, and others
• Work with HR to resolve employee concerns/complaints
• Schedule travel
• Track employee turnover, disciplinary actions, and other reports
• Act as event planner
• Perform all other position related duties as assigned or requested.

• Associates degree or equivalent experience and education.
• Five years of job related experience.
• Ability to operate software applications in cluding word processing and spreadsheets.
• Ability to obtain security badge at customer site.
• Valid driver's license.
• Will require up to 10% travel to various locations across the U.S.

Work Environment:

Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.

• Bilingual