Administrative Specialist

Job Summary

• Supports business requirements such as Timesheet coordinator, processing expense reports, handles GFP Property inventory, and processes purchase reqs via the DynMRO system to ensure effective efficiencies and compliance.
• Plans and coordinates office services and related activities, for the maximum utilization of services and equipment.
• Manage the visitor flow, SharePoint sites, support preparation, submission of reports as directed by upper management.
• May oversee the compiling, preparing and accuracy of invoices for assigned area.
• Consults with program management to gather information about program needs.
• Ensures compliance with company policies, procedures and other practices set forth by upper management.
• Writes and maintains reports to update management of relevant information. Status first line management on a regular basis.
• Creates, maintains, updates, and reconciles spreadsheets to support reporting and analysis for program management approval.
• May assist in reviewing and authorizing billing invoices and ensures payment is received in a timely manner.
• Maintains procurement records and recommended procedural changes to improve procurement results; and manages travel requests and itineraries and maintains leave tracker. Plans, prepares, and coordinates travel activities for program employees, schedules and provides similar travel support information.
• Assists HR POC with deployment activities as it pertains to on-boarding new hires.
• Other duties as assigned.

• High school diploma or equivalent and advanced secretarial training.
• 5+ years of prior related experience with 3 years of experience with the company preferred.
• Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
• Good oral and written communication skills; working knowledge of word-processing and integrated software applications; organizational skills and ability to perform detail-oriented work are required.
• Position may require the ability to pass and maintain a Security Clearance.
• Position may require travel.