Executive Secretary V

Overview

Work Where it Matters

Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.

As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Job Summary:

Tuvli is looking for an Executive Secretary V to provide professional support services to Department of State's bureau of Consular Affairs-Front Office.

Job Responsibilities:

• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Opens, sorts and distributes incoming correspondence, including faxes and email.
• Prepares responses to correspondences containing routine inquiries.
• Files and retrieves documents, records, and reports.
• Greets all personnel entering CA/FO and escorts personnel as required.
• Makes travel arrangements for FO management, utilizing E2.
• Submits Time and Attendance reporting for FO personnel and maintain all T&A supporting documents for FO personnel.
• Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.
• Works with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
• Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated, and subsequently works to assure that such action is completed as quickly as possible, as applicable and appropriate.
• Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.
• Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests and providing calendar information to management on a daily basis.
• Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
• Records minutes from meetings.
• Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.
• Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
• Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
• Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support.
• Assists with prepping conference rooms before and after social events and official events during the work day.

Qualifications

Minimum Qualifications:

• 2+ years of experience of related experience.
• Active Secret Clearance.
• Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
• Excellent organizational, communication and writing skills.
• Excellent customer service skills, including customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.

Posted Salary Range

$45.00-$49.00

Benefits Information

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or [Register to View] (information about job applications status is not available at this contact information).

Job: Office & Administrative Support

Travel: Yes, 25% of the time

Organization: Tuvli

Clearance: SECRET

Work Type: On-Site

Remote: No

ReqID: 2024-3875