Subcontracts Specialist/MRO Support

Job Summary

Amentum is seeking a Subcontracts Specialist/MRO Support I to support our team of pharmaceutical maintenance technicians in Pearl River, NY!

• Typical work hours are 8:00am – 4:30pm; hours may vary based on business demand.

This position acts as the principal liaison between Amentum staff, subcontractors, and the client.

Responsibilities include but are not limited to: planning preventive/corrective maintenance activities daily for subcontractors; obtaining proposals from qualified suppliers; preparing requisitions; providing schedules and coordinating work; and developing machine specific and general job plans.

Essential Functions:

• Ensures planning and scheduling meets all regulatory requirements including reporting dates/requirements.
• Performs data input for cornerstone applications.
• Prepares and maintains auditable records of the procurement and materials management process.
• Assists in making contact with suppliers and subcontractors.
• Assists with gathering information from the accounting system for tracking payments.
• Prepares, compiles, maintains, and communicates information and auditable records for the materials management process.
• Prepares, issues, and maintains logs, tracking reports, trip reports, notices, and other correspondence necessary for documenting supplier schedules, progress, forecasts, actions
• Uses CMMS (computerized maintenance management system) to plan tasks and personnel for corrective, preventive, and predictive maintenance work. Provides work planning and scheduling for a multi-functional work team.
• Communicates schedule to customers, as well as, track and report on the completion of work, including verifying/obtaining, and attaching, service reports to work orders.
• Manages MRO (maintenance, repair and overhaul) parts and supplies.
• Performs planning and scheduling of subcontractors to support the Laboratory Instrument Services (LIS) program to maximize maintenance productivity during a job and eliminate lost time between jobs.
• Coordinates with subcontractors and vendors for services. Coordinate scheduling of services provided by vendors.
• Reviews and evaluates performance and expenses associated with subcontracted services. Recommends subcontractor changes as required.
• Ensures subcontracts are trained in client procedures and safety requirements.
• Provides logistical coordination with other stakeholders (e.g., stock support, purchasing, customers, Security, Engineering)
• Maintains intermediate to high computer skills necessary to access CMMS work order system, update equipment history and access material inventory management system.
• Verifies equipment information (including serial number, location, and status) in order to properly schedule work requests.
• Coordinates proper safety permitting, control of outages, equipment maintenance and calibrations.
• Ensures all repair, calibration and preventive maintenance work and related documentation is executed in compliance with pertinent regulations, AHJs (authority having jurisdiction) and client procedures
• Estimates work order completion times and compares to actual.
• Presents performance data to management and maintenance teams regularly. Creates and presents Planning metrics spreadsheets and Power Point presentations.
• Develops and maintains a standard workflow process and provide a weekly/monthly forecast.
• Identifies and obtains parts required for scheduled work in advance of work order due dates.
• Serve as backup to Get Service administrator.
• Coordinates work order escalations, including, obtaining quotes, purchase orders, scheduling with vendors, and providing escort to instruments.
• Tracks, verifies and reports Service Level Agreements (SLA) performance indicators weekly to the team and coordinate with the team to improve performance and meet objectives.
• Provides data and input into departmental reports.
• Perform other duties as assigned by Management.

• High School diploma or demonstrated equivalent.
• 3 years of maintenance planning experience.
• Experience with a CMMS (computerized maintenance management system) such as MAXIMO, EAMS or other database systems.
• Qualified applicants must submit to and pass a Tuberculosis test prior to employment or be medically cleared for Tuberculosis by a medical professional and be able to maintain annual negative results.
• Qualified applicants must pass a medical evaluation for respirator use and be able to successfully complete a fit test for each type of respirator needed for the position or for an approved alternate respirator that provides equal or better protection from identified hazards.
• Ability to obtain a security access badge at our client’s location.
• Must be willing to work overtime, holidays, various shifts, weekends, and alternative work schedules.
• This position may require a valid Driver’s License.
• Must be a United States citizen or permanent resident.
• This position does not include sponsorship for United States work authorization.

Physical Requirements:

• Some tasks will require repetitive wrist movement.
• Some tasks will require the ability to walk extensively throughout facilities during a workday.
• Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.
• Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.
• Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations.
• Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.
• Demonstrated fluency in computer use including the full Microsoft product line (including Outlook, Word, and Excel).
• Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.
• Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.
• Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.
• Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

• Bachelor’s Degree
• Certification or formal training from Facility Maintenance Organizations such as IFMA, AFE or BOMA.
• Strong mechanical/electrical aptitude and expertise in a variety of critical laboratory equipment, including but not limited to centrifuges, incubators, refrigerator/freezers, and other specialized machines used in a pharmaceutical research environment.
• Reliability maintenance experience, including vibration analysis and testing, and data gathering programs.