Assistant to the Director, Deputy Director, and Museum

Massachusetts Institute of Technology (MIT)

Assistant to the Director, Deputy Director, and Museum

MIT Museum seeks an assistant to the director to provide support to the director, deputy director, and the Museum as a whole.

Support for the director and deputy director will include managing daily activities, including tracking deadlines, coordinating follow-up, and maintaining a complex network of relationships on which the fulfillment of the Museum’s strategic plan and operations depend; calendar management; scheduling appointments; coordinating internal staff meetings, including agendas, minutes, and follow-up; fielding requests; managing correspondence; coordinating travel; assisting with coordination of advisory board activities; and file maintenance.

Administrative and financial duties for the Museum will include submitting and processing requisitions for goods/services that sometimes require bid preparation and complex contracts; approving invoices and submitting requests for payment/reimbursement; serving as ProCard verifier; advising staff on best practices in accordance with Institute and departmental policies/procedures; planning and coordinating two to three staff events annually, e.g., scheduling dates, reserving rooms, planning menus, etc.; maintaining office equipment; assisting with staff onboarding; and handling other duties/projects as requested.

The MITM posts full job descriptions here.

Required Qualifications:

• High school diploma or its equivalent
• Three years’ administrative, office, or related experience
• Excellent interpersonal, communication, organizational, and problem-solving skills
• Attention to detail
• Proficiency with MS Office and online calendaring/scheduling systems, accurate keyboard skills, and comfort learning new software
• Discretion and judgment with confidential information/issues
• Adaptability
• Ability to work as part of a team
• Ability to represent the Museum and MIT to a variety of constituents
• Ability to perform a wide range of complex and diverse duties with minimal supervision and despite frequent interruptions

Preferred Qualifications:

• College degree
• Experience with systems in use at MIT (i.e., SAP, Concur, Coupa)

Interested candidates may apply online at https://hr.mit.edu/careers. Please reference job number 21963.

MIT is an equal-opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination can be found here.