Senior Coordinator, Capital Projects

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Position Summary:

The Capital Projects Senior coordinator will be responsible for facilitating the successful development, implementation, and management of capital projects for the organization. This role will entail the management of responsibilities in support of administrative, budgetary, and project-related logistics.

Key Responsibilities:

Capital Projects:

• Route and track Capital Appropriation Requests (CAR’s), SAP, XRPM, purchase orders, and legal contracts
• Create purchase requisitions and check requests
• Track and approve invoices
• Update project spread sheets (financial and status)
• Facilitate review and approval cycles of project documentation
• Liaise with capital accounting and finance on capital project financials
• Assist with project closeout
• Manage Capital in Progress (CIP) and the creation of Asset Registration Forms (ARF)
• Maintain project documentation in hard copy and on SharePoint sites

Expense Budget:

• Assist with the development of the annual operating budget, including: CAR expense, LOFA/DAR, depreciation, identification of idle assets and capital write-offs
• Track and provide quarterly reports and analyze report discrepancies

General Administrative:

• Facilitate employee onboarding
• Make travel arrangements for management
• Assist with maintenance of management’s calendars and schedules
• Order office supplies
• Prepare check requests as needed
• Ship time sensitive documents via overnight courier
• Process invoices for payment
• Create purchase requisitions in Ariba
• Utilize Outlook to coordinate and schedule departmental and cross-functional activities
• Assist staff as needed with software issues, i.e., excel, charts, etc.
• Prepare department meeting minutes
• Assist with developing and tracking the departments expense and capital budgets
• Submit IT/IS/Move service requests

Qualifications & Experience:

• Bachelor’s degree and 3+ years of relevant work experience, or an equivalent combination of education and experience may be considered
• Experience in a biopharma environment managing responsibilities pertaining to Facilities, Maintenance, Engineering, Project Coordination & Planning strongly preferred
• Strong working knowledge in computer training systems and enterprise business systems such as SAP / XRPM / Ariba
• Highly proficient computer skills in Microsoft Office Suite – Word, Excel, PowerPoint and Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet and enterprise business.
• Knowledge of accounting principles: general ledger accounts, project capitalization and closure, asset registry and depreciation
• Experience with departmental budget management
• Strong written and verbal communication skills. Highly proficient at writing well‐formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Experience with technical writing and document development / generation.
• Excellent interpersonal skills with experience dealing with a diverse workforce.
• Strong attention to detail and customer focus
• Strong multi‐tasking ability in conjunction with proven organizational skills.
• Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks/assignments with others that may impact timely completion
• Familiarity with FDA and EU environments and associated compliance regulations

Working Conditions: Physical / Mental Demands:

• Occasional stooping, bending, stretching, pushing, pulling, reaching and/or lifting up to 25lbs
• Ability to sit, stand, walk and move within workspace for extended periods
• Ability to perform repetitive tasks including hand to finger manipulations, grasping, pushing and pulling

Environmental Conditions:

• Primarily office environment
• Ability to work safely and effectively when working alone or with others

#LI-Onsite

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

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