Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

The Office of General Counsel currently has an opening for an Administrative Associate to provide administrative support to attorneys within our Company’s Intellectual Property Group.

Position Description:

The successful candidate will provide administrative support for attorneys in the intellectual property legal group. The individual will coordinate and perform multiple administrative tasks in a high-volume environment for the team, and closely collaborate with administrative associates and paralegals in the intellectual property legal group.

The individual’s responsibilities will include:

• calendar management (meetings, attendance),

• phone coverage,

• management of visitor access including escorting visitors,

• managing lunch tickets and food service for visitors,

• all aspects of coordinating domestic and international travel,

• meetings and teleconferences,

• notarization of documents,

• SAP expense reimbursement processing,

• management and purchase of supplies

• the resupply of printer paper,

• performing advanced secretarial/clerical duties,

• monitoring and distributing incoming mail,

• organizing documents for Managing Counsel sign off and checking for completeness.

It is expected that the successful candidate will serve as a resource expert on Power Point, Excel, Adobe Acrobat, etc., to help finalize documents for distribution or presentation. Review and approval of invoices for compliance with billing guidelines and creation of matters within T360 e-billing and matter management system are other responsibilities.

The successful candidate may also be called upon to assist with other duties and special projects within the team/intellectual property legal group, including support of one or more internal working committees and special tasks. The successful candidate must have the ability to prioritize work from multiple sources and originators, exercise a high level of discretion with confidential information, operate independently, exercise good judgment and take initiative. Excellent attention to detail, computer skills, professional communication and interpersonal skills, flexibility and teamwork are a must.

Position Qualifications:

Education Minimum Requirement:

• High School Diploma or equivalent, required

Required Experience and Skills:

• Minimum of (8) years Administrative Assistant experience

• Minimum of (3) years Administrative Assistant experience supporting Directors / Executives / Partners or equivalent

• Intermediate to advanced computer skills using MS Office (Outlook, Word, Excel, Power Point, etc.) and Adobe Acrobat Pro

• Ability to handle and prioritize a large number of simultaneous assignments

• Advanced secretarial/clerical abilities with a history of high performance

• Experience with all aspects of scheduling meetings and teleconferences

• Demonstrated experience coordinating travel

• Extraordinary attention to detail and organization skills

• Professional communication skills

• Outstanding people skills

• Documented experience as a strong performer in current and past positions

• Ability to exercise initiative, flexibility, tact and independent judgment

• Enthusiastic, self-motivated team player with a strong work ethic

Preferred Experience and Skills:

• Preferred: Paralegal certificate, Associate degree or Bachelor’s degree

• Experience as an intellectual property administrative associate in a corporate or law firm setting

• Experience processing Visa and Passport applications

• Notary public commission

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

Who we are …

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Residents of Colorado

Click here to request this role’s pay range.

For positions located in the United States and Puerto Rico – Subject to applicable law, all new hires (including internal transfers) must demonstrate that they are fully vaccinated against COVID-19 or that they qualify for a medical or religious exemption to this vaccination requirement. New hires (including internal transfers) to a position that, as determined by the Company, requires routine collaboration with external stakeholders (such as roles in health services or customer-facing commercial or research-based roles) (“Customer-Facing Role”) who are not vaccinated must qualify for a medical or religious exemption and be in a position that the Company determines can accommodate unvaccinated employees without causing an undue burden to business operations. If, following dialog with the candidate as appropriate, it is determined that the candidate either a) does not qualify for a religious or medical exemption or, b) for candidates applying for Customer-Facing roles, it is determined that allowing the candidate to work without vaccination would cause an undue burden to the Company, the candidate will be ineligible for hire or transfer, or any offer of employment or transfer (if applicable) will be revoked. Please note that notwithstanding the approval of any reasonable accommodation, the Company reserves the right to monitor, modify, or revoke any such accommodation if it is determined, following dialog with the employee, that the accommodation is no longer effective or results in an undue burden to the Company.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Under New York City law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R214266