Administrative Assistant

Job Description

Subject to applicable law, all prospective hires will be required to demonstrate that they have been fully vaccinated for COVID-19 or intend to be vaccinated for COVID-19 by November 1, 2021, or qualify for a medical or religious accommodation to this vaccination requirement. Hired candidates who are not vaccinated by November 1, 2021, and who have not been approved for a legally-required medical or religious accommodation will be subject to disciplinary action up to and including termination of employment, subject to applicable law.

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. Today, we are building a new kind of healthcare company – one that is ready to help create a healthier future for all of us.

Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity and teamwork of an individual like you. To this end, we strive to create an environment of mutual respect, encouragement and teamwork. As part of our global team, you’ll have the opportunity to collaborate with talented and dedicated colleagues while developing and expanding your career.

This Senior Administrative Associate will support a team consisting of an Associate Vice President and (4) Executive Directors in the Regulatory Compliance & Partner Operations department and bring to the role a history of high performance, with documented experience as a strong performer in current and past positions. Our teams provide regulatory domain expertise for our pipeline and marketed products/brands with close connectivity to evolving regulations to enhance high quality, compliant delivery. We have a steadfast commitment to operational excellence and accelerating technology adoption. The overall organization is a global one with staff located across several geographies (North America, Latin America, Asia Pacific, & Europe).

Primary duties include, but are not limited to:

• Extensive scheduling and calendar / meeting management support for executives. Includes proven ability to understand priorities of executives and balance calendar accordingly.

• Expert in Microsoft Outlook with the ability to independently coordinate meetings, from both planning and scheduling perspectives, with multi time zone management

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel

• Demonstrated experience with processing of Visas/Passports.

• Advanced computer skills using Word, Excel, Power Point and operation of other peripheral devices

• Knowledge and ability to support Sharepoint Sites /Microsoft Teams and other collaboration tools

• Management of Outlook Global distribution list

• Knowledge of HR Workday platform to perform tasks including serving as a delegate for Workday transactions

• Advanced knowledge of Comet/SAP- including Expense Reports; Purchase Orders; Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP

• Experience with financial and budgeting tasks

• Support and coordinate special projects within the group / division

• Where required, matrixed work activities with other departmental Assistants

• Ability to handle and prioritize a large number of simultaneous assignments with little supervision

• Experience with event planning and coordination

• Extraordinary attention to detail, well organized, and outstanding communication

• Ability to develop relationships and work well with others in demanding situations with a positive attitude

Required:

• Minimum of (8) years Administrative Associate experience with a minimum of (3) of those years supporting executives (Director, Executive Director, VP or above)

• The coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Ability to take initiative and drive results.

• Producing/completing various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

• A high level of communication skills, which are at a level to effectively interact with our company's executives and internal/external clients both on-site and remotely to maintain workflow. Effectively and appropriately manages confidential tasks.

Education:

• Required: High School Diploma

• Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

OFCCP EEO Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R139844