Office Manager

766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. <br>We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!<br>Imagine what you could do here at Novartis!<br><br><br>The Office Manager will be responsible for providing administrative support to the Indianapolis production site. This role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities.<br><br>Your responsibilities include, but are not limited to: <br><br>- Provide administrative support including complex calendar management, travel and expense report support. Schedule and coordinate team meetings, 1:1s, department meetings, meeting management and logistics.<br>- Coordinate activities for complex meeting and events including ordering food and equipment, managing/setting up equipment onsite, and handling issues for offsite meetings.<br>- Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems; manage confidential matters on a regular basis.<br>- Work closely with outside vendors, providing support when needed with meeting scheduling and office space.<br>- Manage Purchase Orders through AAA systems, also tracking payment of invoices as requested.<br>- Coordinate and provide key information to other business units as requested, and as appropriate. Manage document resources on SharePoint site.<br>- Assist with on-boarding of new colleagues; update team organizational charts and distribution lists as required<br>- Work closely with the Administrative Assistants for coverage within the group and manage workflow.<br><br>https://www.youtube.com/watch?v=lhJ9KXNWhEI